K12 Facilities Operations

Disconnected building information creates more problems than most schools realize — until something goes wrong.

In this webinar, David Trask of ARC Facilities speaks with Samantha (“Sam”) Green, Director of Operations & Systems at Baylor School, about the operational challenges of managing a 700-acre campus with aging infrastructure, scattered documentation, and decades of institutional knowledge living in the heads of long-time technicians.

Sam shares how Baylor School struggled with locating shutoff valves, tracking asset history, finding old blueprints, and onboarding new technicians before implementing ARC Facilities. The conversation also covers a catastrophic standpipe rupture that caused approximately $700,000 in damage and disrupted school operations just weeks before students returned to campus.

The discussion explores how instant mobile access to building plans, shutoff locations, asset information, O&M manuals, and renovation updates helped Baylor improve response times, reduce operational blind spots, support preventative maintenance planning, and create a more efficient process for managing facility information across campus.

You’ll also hear practical insights around:

• Reducing downtime during emergencies
• Capturing institutional knowledge before staff retire
• Improving onboarding for new technicians
• Keeping renovation and project information current
• Supporting long-term capital and maintenance planning
• Giving teams real-time access to trusted building information from the field

Whether you manage a K-12 district, higher education campus, or complex multi-building environment, this session offers practical lessons on improving operational continuity and reducing risk through better access to facility information.

Want to see how ARC Facilities could work for your buildings and operations?

Schedule a conversation with David Trask to discuss your current process, identify operational gaps, and explore practical ways to improve access to critical building information across your campus (Click Here).