Paper Documents and Shared Desktops

Facilities professionals are likely to have their hands full.

Among the many challenges they face are reconfiguring workspaces and keeping health and safety signage current, along with the visual directives that influence behavior in the workplace. Requirements like these are rarely communicated effectively in an email.

Meanwhile, the maintenance and upkeep challenges of facilities management haven’t gone away. Work orders and tickets have a way of piling up faster than teams can clear them. Moreover, it is likely you now have less staff and more work to do – and that means everyone rushing to the document storage room or using shared desktops to access facilities information.

So, here’s a question for you: Do you know of any plan room or document storage room which facilitates social distancing?

The Problem With Data Rooms

These storage rooms are often cramped and tight spaces almost by design. It has been like that forever. And even where documents are in digital format, there’s often just one computer for everyone to share. Environments like this are a huge bottleneck for a team that needs information fast.

Access to the document storage room is often restricted or limited to a handful of staff, which puts an additional drag on an already slow process of accessing information. Depending on local regulations or new safety procedures, this could easily become a requirement that would put an additional drag on an already slow process of accessing information.

It does not have to be that way.

The Solution is Going Mobile

With a true mobile-first application to access facilities information, your facilities staff could have access to all the critical building information they need, on their own mobile devices.

This would allow facilities managers to significantly cut the time staff spend walking back to the plan room, while increasing efficiency.

Accessing facilities information through a mobile app on your device can literally be a life saver when every minute counts.