Facility Condition Assessment (FCA) Checklist

FCAs are a vital step in managing the health and longevity of facilities. Whether you're running a municipality, hospital, school, or industrial plant, use this checklist to guide a successful and data-rich FCA process—powered by ARC Facilities.

Before the FCA Begins

• Understand Internal Equipment Conditions 

  Leverage internal knowledge, work order history, and maintenance logs to form a baseline understanding before bringing in outside consultants.

• Ensure Accurate Equipment Inventory 

  Audit your existing inventory to confirm all major systems and assets are accounted for.

  ➤ ARC Facilities enables real-time inventory capture and updates via mobile devices—no more clipboards or outdated spreadsheets.

Strategic Triggers for FCAs

• Support Long-Term Planning & Budgeting

  Conduct an FCA to inform capital planning, prioritize repairs, and proactively manage assets.

  ➤ ARC Facilities ensures immediate access to building information and documentation, helping leadership make faster, smarter funding decisions.

• Meet Compliance & Regulatory Standards

  Use FCA results to demonstrate compliance with Federal, State, and industry-specific regulations.

• Prepare for Renovation or Expansion Projects

  Identify existing issues that could derail timelines or budgets before construction begins.

• Accommodate a Change in Building Use

  Assess systems to determine upgrades required for new occupancy types (e.g., converting an office to a medical clinic).

During the FCA Process

• Use Modern Assessment Tools

  Evaluate buildings using tools such as infrared thermography, moisture meters, ultrasound, and building management systems.

• Capture Accurate Asset Data in the Field

  ➤ARC Facilities allows field teams to scan QR-coded equipment tags and instantly update condition data from mobile devices—ensuring assessments reflect current realities.

• Tag and Map Equipment Assets

  ➤ With ARC Facilities asset tagging and equipment mapping, facilities teams can track locations, conditions, and maintenance records—at a glance.

After the FCA

• Reassess Periodically

  Remember, an FCA is a snapshot. Conditions change, so schedule periodic reassessments.

  ➤ ARC Facilities maintains a living record of building conditions, ensuring your FCA data stays current and actionable.

• Align Data with Workflows

  Use FCA results to schedule preventative maintenance, track lifecycle costs, and inform capital requests.

  ➤ ARC Facilities connects historical building information with daily operations to reduce surprises and streamline action plans.

Pro Tip:

"Facilities are in a constant state of change. Your FCA data should reflect that reality," says David Trask, National Director at ARC Facilities. "With mobile tools and instant updates, ARC Facilities ensures your condition assessments evolve with your building."

Why ARC Facilities?

ARC Facilities transforms your FCA from a static report into a dynamic, ongoing tool for operational excellence. Our mobile-first platform brings asset intelligence to the field, streamlines documentation, and gives your team the power to make informed decisions—anytime, anywhere.