Paper Plans. Old Files. Scattered Records.
Getting started with ARC Facilities doesn’t mean organizing everything first. Our team collects, digitizes, organizes and structures the building information you already have—from plans and documents to equipment information and field verification.
We handle the heavy lifting, with minimal demands on your team, to get you field‑ready in 120 days or less.
Why Choose ARC Facilities for Implementation Onboarding?
ARC has been in the building documentation business for over 30 years. We've learned how to preserve and protect critical facility information with advanced technology like artificial intelligence, machine learning, and optical character recognition, extracting intelligence from decades of documents. Sports stadiums, hospitals, manufacturing companies, universities, and schools rely on ARC Facilities to ensure facility teams can keep buildings up and running efficiently—without the need for digging through drawings, binders, or folders for urgent information.
Your Building Information, Organized and Ready
Quick, Comprehensive, and Hassle-Free
The ARC Facilities team collects and organizes existing building plans, documents, and equipment information, verifies key information in the field, and creates a reliable source your facilities team can access from anywhere. As your buildings change, we help keep that information connected and current.
Document Pickup, Capture & Scanning
Records inventoried and moved under chain‑of‑custody to ARC scan centers, then prepped and scanned color‑for‑color.
Create a Master Set of Building Information
Duplicates removed, digital files integrated, OCR applied, quality checked, and uploaded to the platform.
On-site Field Verification & Photo Capture
The team walks the building, roof and mechanical rooms, verifying and photographing shut‑offs and capital assets.
Facility Renovations & Retrofits
As renovations complete, the process repeats, closeout documents are added to the master set, and the digital FM protects data integrity.
Access Facility Information Anytime, Anywhere
All your facility info is accessible via an app on your phone or tablet, giving your team real-time access to essential building information in the field.
Frequently Asked Questions
Very little. Our implementation team handles document collection, scanning, organization, field verification, and setup, with minimal involvement from your staff.
We collect, scan, organize, index, deduplicate, and quality-check your paper and digital records before uploading them into ARC Facilities. We return them to you after upload.
Yes. Our team visits your facilities to verify and photograph critical information such as shutoffs, mechanical equipment, and emergency equipment.
We provide on-site and virtual training, new employee onboarding, Business Reviews, best-practice recommendations, and ongoing product education.
As renovations and other projects create new documentation, ARC Facilities can process the closeout documents and update your Master Building Information Set. A dedicated Project Manager helps coordinate ongoing updates.